6. Margins

 Use
You can set customized margins for the entire page or a selected box of text.  How to   To set the Top, Bottom, Left and Right margins for your page, click on FILE and select PAGE SETUP. A dialog box appears where you can manipulate all the margins for the page by clicking on the up and down arrows to increase and decrease the margin size.
How to
 To change the margins for part of the document, select the text, and then set the margins you want. In the dialog box for the Apply to drop-down option, click SELECTED TEXT.  

5. Setting Borders

 Use
You can add a border to any or all sides of each page in a document, to pages in a section (section: A portion of a document in which you set certain page formatting options.), to the first page only, or to all pages except the first. You can set apart text from the rest of a document by adding borders. You can also highlight text by selecting a section of the text and applying a border to it.  
How to 
  This functionality will format each of your pages or paragraphs to have a border. Click on FORMAT from the menu bar at the top of the application. Select BORDERS AND SHADING from this menu. A dialog box pops up showing the various types of borders possible. Choose BOX Setting and select the required Style, Color, Width required for the document. Now set the Apply to option to PARAGRAPH or select the same options in the PAGE BORDER tab to create a border for a page.  

4. Set the Background

 Use :

 Using the Background feature, you can apply a different color or a texture to the background of your document.

   How to   To change the background of the document, click on FORMAT from the menu bar at the top of the application. Move your cursor to BACKGROUND. Using the sub-menu, you can select any COLOR or FILL EFFECTS for the background of the document.   

3. Basics

B. For MACINTOSH Users:  

1. Click on the Word Icon present in the application dock. 2. The application opens a blank page similar to a text pad with scroll bars to the right
and at the bottom. 3. Now you can type your essay in the blank area using your keyboard. 4. To save this document on the desktop:
a. Click on FILE at the top of the page. b. Next, select SAVE from the drop-down list. c. This opens a pop-up window where you can specify the location on your
computer where you want to save the file. You can click the Desktop option on the left and give an appropriate name for the file before clicking on the SAVE button.
5. Microsoft Word files are saved as Document files (the file extension for word files is .doc ).
6. To open your file again for further editing, you can double click on the file, which will automatically load the application and open your file.

3. Basics

c. This opens a pop-up window where you can specify the location on your computer where you want to save the file. You can click the Desktop option on the left and give an appropriate name for the file before clicking on the SAVE button.

  5. Microsoft Word files are saved as Document files (the file extension for word files is .doc). 

6. To open your file again for further editing, you can double click on the file, which will automatically load the application and open your file. 

3. Basics

3. Basics 


A. For WINDOWS users:   
1. Click on the START button on your computer and position your cursor over the PROGRAMS menu to view a list of installed programs. Now from this list select the Microsoft Office Group and click on Microsoft Word.  
2. The application opens a blank page similar to a text pad with scroll bars to the right and at the bottom. Now you can type your essay in the blank area using your keyboard. 
3. To save this document on the desktop: a. Click on FILE at the top of the page.  b. Next, select SAVE from the drop-down list.

2. Terminology

2. Terminology :
This is a screenshot of the top half of the Microsoft Word application.  
This is a screenshot of the bottom half of the Microsoft Word application.  

Introduction to Microsoft Word 2003

1. Objective :This tutorial is designed for users who are new to Word or have little experience using Word for creating documents. It assumes that you have at least some familiarity with operating Microsoft Office applications, for example opening and closing documents and using toolbars. Most of the functionality covered in this tutorial is also applicable to earlier versions of Word.   Word has a vast number of functions and tools. This tutorial will focus on only those functions and tools which are necessary to completing tasks like writing academic papers and essays. Note that this tutorial uses screenshots of Word 2003 on a Windows XP Platform and the actual application may look different for Word 2003 users on a Macintosh.  By using this tutorial you will learn how to: 

 1. Start using Word
 2. Format your documents

 3. Cut, Copy and Paste content from the same/other documents

 4. Insert pictures and clip arts 

 5. Create Tables and Lists

 6. Edit Headers and Footers

 7. Check Spelling, Grammar & Word Count  8. Print Documents 

 8. Print Documents

 9. Insert Page break and Section breaks 

10. Track Changes

11. Use Versioning 

Output & Advanced

Output

• No Color Conversion

• Don’t Include Profiles

Advanced

• Subset fonts set to 100%

• OPI should be unchecked

 • Transparency Flattener will be grayed out

 • Ignore Spread Overrides is unchecked

Marks & Bleeds

Marks & Bleeds

• All Printer’s Marks should be unchecked

 • Bleeds should be set to .25

 • Include Slug Area should be unchecked

Please Note: We need a minimum of .125 bleed but prefer .25

Compression

Compression:

Color & Grayscale images have the same settings.

• Do Not Downsample

 • Compression set to Automatic (JPEG)

 • Image Quality set to Maximum

Monochrome Images

• Do Not Downsample

• Compression set to CCITT Group 4

• Check Compress Text & Line Art

• Check Crop Image Data to Frames

PDF Export Settings

PDF Export Settings:

It is recommended to create a PDF Preset to make it easier to repeatably create usable PDF files. The Adobe PDF Presets Menu is accessed from the File pull-down menu. From there you will Define a new PDF profil .

Indesign Preferences

Appearance of Black:

The Appearance of Black is located in the Preferences window. On a Mac it is under the Indesign pull-down menu and on a PC it is under the Edit pull-down menu.

1.Set to Display/Output All Blacks Accurately

2. Check Overprint Black Swatch at 100%

File Creation Guidelines and Potential Problems

Fonts: Some fonts are restricted from being embedded in the PDF file by the fonts license.  InDesign will warn you if the font cannot be embedded due to licensing restrictions.  If this happens, please either choose another font, or submit the font with the job.

Image Resolution:The correct resolution for most of what we print is 225-300 dpi at final size.  We will flag images that are below 200 dpi.

Image Color:Please make sure that your images are CMYK, or Grayscale. Although we can convert RGB

Number of pages:While we can accept single page PDF files, we prefer that you try to use as few files as  possible.  Please save your entire job into 1 PDF.  For  any correction pages, single page PDF files are acceptable.

images in our RIP, it is considered best practice to  convert them before creating your PDF.  

Hard Copy:  After creating your PDF files you want to generate a final hard copy to send along.  The purpose of this hard copy is to be sure that nothing unexpected happened while  creating your PDF files.

Acrobat Preflight:If you have Acrobat 7 Professional you.  Please preflight the finished PDF file to nsure that nothing has gone wrong in the creation of your PDF.  The major things to look for are, Resolution, Color Space, Font Embedding, Trim, Bleed, and Margin.  The preflight utility can be set up to check for Resolution, Color Space, and Font Embedding.

The color palette:Remove all unused colors from the palette and be sure that all colors are converted to process.

Rich Blacks:  Our Rich Black build is 60 Cyan 40 Magenta 30 Yellow 100 Black.  Please use this build for large black areas.  Do NOT use this build for the body text of your job.

Registration Color:NEVER use the color “Registration” that is in the Swatches palette.  This is 100% of all colors and will not output correctly.

Auto Color:Files and page elements that have been imported from Microsoft Word, and PageMaker can sometimes use the color “Auto”.  This color, behaves like “Registration” color and will not output correctly.

File Creation Guidelines and Potential Problems

The document size must be correct:At Publication Printers we rarely print a job at 8.5”x11”. More com-mon sizes are 8.375”x10.875” or 8.25”x10.75”.  If your source document is not built to the correct size, the final output may not look like you expect it to.

The document size must be correct: At Publication Printers we rarely print a job at 8.5”x11”. More com-mon sizes are 8.375”x10.875” or 8.25”x10.75”.  If your source document is not built to the correct size, the final output may not look like you expect it to.

Margins: We ask that you don’t place anything important less than .25” from trim, especially type.  If the type is within .25” of trim, it is possible for it to be cut off.  This includes body copy and page numbers.

Crop marks:We ask for NO cropsthey MUST  have an offset of greater than .25”.

 due to trim boxes being defined in the PDF, if they are to be used, they MUST  have an offset of greater than .25”.

Spot Colors:If your job prints in process color (CMYK) Please make sure that NO Spot colors are in use in the document. Although we can convert them 

in our RIP, it is considered best practice to convert before creating the PDF file.

Them before creating the PDF file.

Transparency: Our RIP uses the newest Adobe : Extreme RIP technology and can process transparency contained in a PDF without the need to flatten.

Fonts:  Some fonts are restricted from being embedded in the PDF file by the fonts license.  InDesign will warn you if the font cannot be embedded due to licensing restrictions.  If this happens, please either choose another font, or submit the font with the job.

Graphics design tutorial

Exporting PDF files from In Design CS4:

This document covers creating the settings in Indesign CS4 to export PDF files that are usable by Publication Printers. This document is not intended to replace the manual for your software, it is intended to supplement your knowledge of the software and the proper technique for creating press ready files.